rediff.com

NewsApp (Free)

Read news as it happens
Download NewsApp

Available on  

Rediff News  All News 
Rediff.com  » Getahead » What your email sign-off says about you

What your email sign-off says about you

Last updated on: July 26, 2012 16:48 IST

What your email sign-off says about you

     Next

Next
Anushi Mandelecha, YouthIncMag

Choose your words carefully because your email signature tells a lot about your personality.

You've just finished composing an email to a potential client you've talked with a few times before. Now comes the tricky part -- your email sign-off.

Should you use 'Sincerely', 'Regards', 'Thanking You' or 'Cheers'?

The choices are endless!

How do you sound friendly and warm without coming across as unprofessional?

What about the emails you send to your employees and business contacts?

How should you sign-off an email to these people?

Before you begin your quest to search for these answers, we must tell you that unfortunately, there's no 'email bible' as such to guide you in your email etiquette. There's no right or wrong way to go about signing off.

Further, what it speaks about you to one person may actually be different for another.

Open up one of your recently sent emails and look at how you signed it. There's a huge chance that you might have used sign-offs like 'Thanks', 'Cheers' or even just your initials!

In today's age of professionalism, it is important not to blur the lines of love, friendship and business. In fact, something as trivial as an email sign-off can speak volumes with regard to the purpose of your email and your intent as a whole.

Remember to take your time when choosing your words. It is also important that your sign-off blends with the tone of your email.

Coming across as pleasant and professional at the same time is the best thing you can do for your work life after all!

Read on to find out what message your favourite email goodbye is actually sending.

Illustration: Uttam Ghosh

Courtesy:YouthIncMag.com

Please click NEXT to continue reading




     Next

1. Best

Prev     Next
Prev

Next

'Best' is the slang for 'Best Regards'.

Using this sign-off gives the impression that you possess an I-don't-care attitude.

Most used by individuals in their early 20s, this sign-off signifies pretence.

Avoid using 'Best' if you wish to have a prolonged relationship with the recipient of your email.

'Best Regards' or 'Best Wishes' are much better options, especially for business purposes.

Illustration: Uttam Ghosh




Prev     Next

2. Warm regards

Prev     Next
Prev

Next

'Regards' appears far flung and forceful. A person using such a sign-off may be regarded as curt or too formal.

It definitely screams that you aren't one bit chatty.

On the other hand, 'Warmest Regards' is an all-purpose sign-off that exudes affection.

Illustration: Dominic Xavier





Prev     Next

3. Sincerely

Prev     Next
Prev

Next

'Sincerely' is extremely outdated but that doesn't take away the honesty and truth it conveys.

It is non-offensive, formal and can never convey the wrong message. But you would want to see this in a letter, not in an email.

It is ideal for communication with a stranger though. And if you do use it, make sure it goes with the nature of your mail, or it may look out of place.

Illustration: Dominic Xavier




Prev     Next

4. Thanking you/Thanks

Prev     Next
Prev

Next

'Thanking you' is one of the most chivalrous valedictions.

Use it only if you really have a reason to thank your recipient. Otherwise, it will fall blandly.

On the flip side, there are many people who use 'Thanks' because they are courteous enough to thank the person on the receiving end for taking the time to read the mail.

Use 'Thanks' in emails to people you know really well.

Illustration: Uttam Ghosh





Prev     Next

5. Warmly

Prev     Next
Prev

Next

'Warmly' is another appropriate sign-off.

It conveys love as well as affection at the same time. It falls perfectly between emotional and formal.

Illustration: Dominic Xavier




Prev     Next

6. Yours truly

Prev     Next
Prev

Next

As a sign-off, 'Yours Truly' is a little too touching.

It doesn't work well for business purposes at all.

The sender of the email might come across as one who is carrying a ton of emotional baggage.

Obviously, it's best left for kith and kin and doesn't have any sort of potential in the professional space.

Illustration: Uttam Ghosh




Prev     Next

7. Take care

Prev     Next
Prev

Next

This sign-off shows that you care.

However, it is best used when you have actually met the receiver of your email.

Illustration: Uttam Ghosh




Prev     Next

8. Cordially

Prev     Next
Prev

Next

'Cordially' signifies a pleasant demeanour but it remains an old-school sign-off, which is better reserved for written communication.

Illustration: Dominic Xavier





Prev     Next

9. TGIF

Prev     Next
Prev

Next

Here are some informal sign-offs that should never be used in work emails.

TGIF (Thank God It's Friday!)

Disclaimer: Do not use this in an email to your boss unless you want an hour's extension in your work hours on a Friday evening.

Use it for your close office colleagues or hangout buddies.

Illustration: Dominic Xavier




Prev     Next

10. Love

Prev     Next
Prev

Next

This email sign-off is more of a reminder than a sign-off, pestering your recipient to be a bit sensitive and remember your love for him/her.

Use it sparingly.

One normally uses it for people who they really love or for special buddies.

Illustration: Uttam Ghosh




Prev     Next

11. XOXO

Prev     Next
Prev

Next

This feminine sign-off is a cute and special way to conclude an email to a close friend.

'xoxo' is the kind of valediction that is used when one shares a special bond with the recipient.

It is extremely personal, so keep the hugs and kisses away from your work life!

Illustration: Uttam Ghosh




Prev     Next

12. Be fabulous

Prev     Next
Prev

Next

A very classy sign-off, it fills one up with optimistic energies.

It is charismatic, passionate and reinforces the firm idea of every person being capable of doing great things.

But, use this one for your fashionista friends only!



Tags:

Prev     Next

13. Ciao

Prev     Next
Prev

Next

Ciao appears extremely smarmy unless you belong to the art or fashion streams or you're actually an Italian!

Why pretend to be someone you aren't?

We say: Grow up, stop being lazy and get yourself a more meaningful sign-off!

Illustration: Dominic Xavier




Prev     Next

14. None

Prev     More
Prev

More

A 'no sign-off' email in your mailbox will most certainly be from your boss.

Dominating, intimidating and terrorising are words that cry out loud from that mail. It is rude to leave a mail with no signoff.

Always use one. Your recipient definitely expects a closing.

Illustration: Uttam Ghosh




Prev     More