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What to do AFTER your job interview
Sunder Ramachandran
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August 07, 2006

In Are you e-mailing your CV right?, we showed you how to make a good first impression, before being called for your job interview.

Writing a professional follow up or thank you e-mail will make sure you stand out and your name stays fresh in the interviewer's mind. Make sure the follow up mail is written within 24 hours of your interview though, to avoid the possibility of your name being forgotten.


Check your interviewer's name and title, and be sure of the correct spelling. Get his or her card after the interview for this purpose.

Write 'Thank you' in the subject line. If you know the interviewer well, or have met several times for a discussion, use a more informal greeting ('Dear Ravi', 'Dear Sujoy'). Otherwise, the greeting should reflect the person's formal name ('Dear Mr. Sharma'). Always use Ms. for women unless specifically asked to use Mrs. or Miss.

Describe the experience

Show your appreciation for their time and mention that you enjoyed it as well. Something like 'Thanks for your time. I enjoyed the discussion' should suffice. Mention something specific that made the interview great. Use phrases like: great exchange of ideas, wonderful opportunity, good fit, etc.

Toss in a fact to demonstrate your interest. For example, 'The sales numbers for this quarter look impressive.' Highlight your top two key skills and how the potential employer may benefit from them: 'My background in industrial sales would help the product development team understand consumers better.' Or, 'I am a certified project manager and the organisation could use me as a resource to train other employees.'

Reinforce your interest

Demonstrate your positive approach and tell the prospective employer that you are looking forward to a positive response. Also state that you are willing to answer any other questions they may have. This will convey that you are definitely interested or favourably considering the possibility of an offer.


If your e-mails are addressed 'Dear Sir/Madam', close with 'Yours faithfully'. If you know the person's name, close with 'Yours sincerely'. Use the same punctuation for both, salutation and closing. If you use a colon for salutation, use one for your closing. If you use a comma for your salutation, use a comma for closing.

Include your contact information (Phone numbers and address) in your signature. Never send the 'Thank you' email as an attachment; always paste the content on the body of the letter.

A sample letter

Dear Mr. Sharma,

Thank you for your time today. I enjoyed the discussion and the opportunity to meet a highly motivated team of professionals.

I am impressed with the sales results of the company in the last quarter. I would like to reinforce that:
My background in industrial sales would help the product development team understand consumers better.
I am a certified project manager and the organisation could use me as a resource to train other employees in the team.

I will be happy to answer any other questions you may have.

Looking forward to hearing from you.

Yours sincerely,

Anita Bali
(M) 9867890000

So, follow up in style and add a knock out punch to your interview.

-- The author is a corporate trainer with a leading BPO in Delhi.

Illustration: Uttam Ghosh

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Read what others have to say:

Number of User Comments: 15

Sub: quite impresive

Dear Sir/ Madam yeah we have to thank a person who had interviewd us, which will make a impression on him/her thanks for a nice ...

Posted by shreenath

Sub: Thank You Ma'am

Thank u very much Ma'am for the sample letter. It helps lot of the job seekers to do pretty well during their interview. We would ...

Posted by Swaroop

Sub: View

I didn't find this article useful at all. The interview should speak for itself. If I am good, I need not write such follow-up mails. ...

Posted by Kaushik Das

Sub: new findings

Really this acts as value addition for applying and impressing the inerviewer. Thanks & Regards

Posted by nishant

Sub: Thank You

Hi, This is realy a fantastic session I had.. Its gving a better idea how to approch an interviewer. I would like to get some ...

Posted by Nanda Kishore


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